# Jobs billed by milestone. Subs paid on Friday URL: https://www.orla.finance/en/for/construction Markdown twin of that page. Append `.md` to any Orla page URL to get one. Hollis Construction runs three jobs with three subcontractors, a site manager, an office manager and an accountant. #### Every job billed by deposit and milestone The Whitaker family paid its deposit and the rough-in, Harbor Lofts owes the framing milestone, Nadia Okafor is twelve days late. Who owes what, and under which job does each invoice sit? - An invoice per milestone under its job; each one opens the client, the amount and the day it went out. - Four figures as filters: owed, overdue, received this month, paid without an invoice; each one opens its own list. - Paid by card via your Stripe, by transfer or by link; reminders go out on WhatsApp or SMS from your own number, so the client knows who is writing. #### Three subcontractors, one Friday batch Three subcontractors, one Friday, three amounts on three jobs. One batch, one signature above the threshold, and every payout under the job it was for. - Each Friday the batch is over the threshold and waits for a second signature. - Ask what is paid this week and whether it all fits: each payment reads fits or move, with the day a client's milestone money is expected on that account. The card only moves a payment later, never earlier. - Batch payouts, on the plans that carry them: up to 200 per batch, CSV preview, duplicate warning, autosave, and a template for the next one. - A payout goes only to a contractor already in the book, on the rail they gave you themselves, and no other. #### Lumber, drywall, dumpster, queued by job Cascade Lumber sent the framing package, ABC Supply the drywall, the dumpster company is overdue. What is due, what is late, and which job carries each of the bills? - Bills arrive as documents and become rows to pay, each one filed under the job it belongs to. - The bills to pay show due, overdue and paid; a bill above the threshold waits for a second signature. - Before a supplier's bill is paid, the book looks for the one it already has: the same number written another way (INV-007 and inv 7), the same amount from that supplier within ninety days under a new number, or money that already left to them for that amount. A person says duplicate or different bill, and both papers stay. - A bill flips itself to paid when the matching row lands. #### Margin per job, from the rows Harbor Lofts bills the most and eats the most subcontractors. Which job makes money, and what did materials cost it? - A job is a project: its milestones, its subcontractors' payouts and its materials sit under it, so the margin per job reads straight from its rows. - A report is described in words and saved as a question, and it runs again each time it is opened. - Compare periods side by side; the report goes out as a file the accountant can read. #### A site card with a ceiling, charges under the job Fasteners from Home Depot, fuel on the way to Oakridge, a permit fee at the counter. Can the site manager carry a card with a ceiling, and does the charge land under the job? - Virtual cards from one prepaid balance, Visa or Mastercard picked when the card is issued; the balance is topped up in USDT or USDC, and there is no card or bank transfer into it. - A card per person with a ceiling, freeze and block; the issuer's history is checked against what you allocated, so a stray charge shows up the same day. - Say you paid the fasteners with the site card; a press books it as an expense on the right account. - The receipt is in the pocket of whoever paid: the office asks for it, and the site manager presses Attach a receipt under the ask in Telegram or Slack and sends the photo. The row closes itself, and reminders go on the third and the seventh morning. #### Contracts, permits and lien waivers on one shelf The signed contract is in the mail, the permit a scan from the city, the lien waiver a PDF from the drywall crew. Where is each file, and which job is it attached to? - Filed by a schema you set in words, with versions and access. - A document becomes a bill to pay or the receipt on a payment; upload in bulk. - A sort run is a plan you read first, and a single undo takes it back; a document can be sealed in the browser so the server itself cannot read it. #### The month to the accountant, job by job Three jobs, two bank accounts, two cards, retainage held apart, and an accountant who wants every row under its job and a door into the closed month. - A closing checklist with a door into each list: rows without a category, rows without an account code, rows without paper, payments without a quorum, and every invoice still unpaid at the close. - A bank statement can be compared with an account without importing it: what is in one and not the other, and how far the totals differ. Nothing is written or stored. - Ask what moved after the month went to the accountant: how many rows were added, edited and removed, and what the additions and removals do to the total. - A zip archive, a journal CSV, and each account's feed in the shape QuickBooks Online and Xero import. - Review, Close, Reopen with a reason; what changed after the export is visible. #### Four people across three jobs - Founder: Signs the Friday batch, reads the margin per job, and sees the retainage where it sits. - Office manager: Sends the milestone invoices, pays the suppliers from the list, and files the permits and waivers. - Team member: Carries the site card, says what the fasteners were for, and never sees the bank. - Accountant: Gets the month with every row under its job, and reads it after the close. #### Ask it what the site still owes you receipts for Materials bought on site, subcontractors paid weekly: the composer offers to ask the foreman for the paper. - Receipts from the team: Who is missing which receipt, and one Ask for receipts that sends each person their own list, with reminders on the third and the seventh morning. - The week's payments: The signing queue, the calendar and the forecast as one order: which of the nine fit this week and which two are marked move, with the day money is next expected. - What changed after handover: How many rows were added, edited and removed in a month the accountant already has, and what the additions and removals do to the total. #### Bank feed, mailed bills, truck receipts The bank by feed, supplier bills by mail to the space's own address, and a receipt photographed from the truck. #### A site card, never the bank login - Two signatures: The Friday batch is over the threshold, so two people sign it. - Known payees: A payout goes only to a subcontractor already in the book, on the rail they gave you themselves, and no other. - A card, not the bank: The site manager carries a card with a ceiling and never a bank login. Where sections can be hidden, a hidden one is a lock, not a missing button: every call under it is refused. - Retainage apart: Retainage sits on its own account beside the operating one, and a release is a transfer between two accounts you own, so the balance you spend from never counts it. #### Questions ##### Can we invoice a job in stages? Yes. Each stage is its own invoice under the job: deposit, milestones, completion. Each one is sent, reminded and matched to the payment that arrives, and the job's report reads all of them together as one job. ##### How are subcontractors paid? In one batch from the operating account, under the rule you set: above the threshold the batch waits for a second signature. A subcontractor is a contact with a rail, not a seat in the book, and never a login. ##### Does the site manager see the bank? No. A team member sees their own card, its ceiling and its charges, and can say what a charge was for from the phone. The bank, the batches and the reports stay with the people who sign, and with nobody else. ##### Where does retainage live? On its own account, beside the operating one, so the balance you spend from never includes money that is held. A release is a transfer between your own accounts, never income and never a surprise in the balance.