# Carriers settled every Friday. Shippers chased on Net 30

URL: https://www.orla.finance/en/for/logistics
Markdown twin of that page. Append `.md` to any Orla page URL to get one.

Tamarack Freight runs loads for three shippers with two trucks of its own and six owner-operators, a dispatcher, an office manager and an outside accountant.

#### A carrier's new bank account waits for a phone call

An email from Prairie Road Freight, paid eleven times since April: we changed banks, use this account from now on. Does Friday's settlement go to the new account?

- When someone you have paid before is about to be paid on details they were never paid on, the payment waits, even with all its signatures, until someone confirms them. The person who proposed the payment cannot: another signer presses Confirm new details after calling on a number you already had.
- Ask for their payment details: instead of typing bank details from an email, you send a link, and they type their own on a page of ours, with no account. The link works once and for seven days, and what they send becomes the contact's bank rail.
- The signers are told when a payment is held this way, and it stays in their queue until the details are confirmed.
- Trust belongs to the exact rails that were checked: editing a trusted carrier's bank account takes the trust away, and a new bank code with the same account number counts as new details.

#### Six owner-operators, one Friday settlement

Alvarez ran four loads this week, Redtail and Big Sky three each, K&S one. Can it all go out as one batch, signed once, each carrier on the account they gave you?

- One batch a week: every carrier's amount on it with the loads it settles, signed once, paid on the bank account each contact carries.
- A threshold and a quorum: a batch over the line waits for the signatures the rule asks for, never from the person who prepared it, and the rule checks the batch total, so it cannot be dodged by slicing.
- The money leaves from your own bank account, and Orla cannot send it alone: where Mercury payouts are on, each payment is a request in Mercury's approval queue, under a token that cannot send; in Airwallex the approved payments are lines of a draft batch, one per currency, that a person submits there.
- Batch payouts on every plan: up to 200 per batch, CSV preview, duplicate warning, autosave, and a template for next Friday.
- A carrier is a contact with a rail, not a seat in the book, however many you run.

#### Shippers on Net 30, chased by how they really pay

Brightwater Foods always pays about twelve days late, Copperline has always paid on the day and is now five days late, Lakeshore is not due yet. Who needs a call this week, and who is just being Brightwater?

- Late to pay: one row per shipper, not per invoice: how much, how late the oldest is, the reminders sent, whether they answered, the day they promised, and one next step with its reason.
- A shipper who pays late but always about the same day reads usually pays about 12 days after the due date, and sits below everyone who needs you until that window passes; past it and silent, the line says call now.
- A shipper who always paid on time and has gone quiet is named too, with the history beside it: paid on time 5 of 5.
- Write it down records the day they promised and holds the reminders until then; Send it sends the same reminder the schedule would, with the pay link.
- Ask who is paying slower: days to payment, from what to what, and the slowest payers with how much of their balance is past thirty days.
- An invoice goes to the shipper's email for invoices with up to five addresses in copy, so their payables team gets it, and every reminder reads those addresses at the moment it leaves.

#### Margin per shipper, from the rows

Brightwater is the biggest account and the slowest payer. Once the carriers, the fuel and the tolls booked against it are counted, does it earn more than Lakeshore?

- A shipper's account is a project: its invoices and the costs booked to it sit under it, and each carrier's payout row is labelled with the shipper its loads were for, many rows at once from the bulk bar, so each shipper's margin reads from its own rows.
- The Profit and Loss tree splits every category by project or by counterparty, six months side by side, and every figure opens into the rows it was made of.
- How much hangs on one shipper: its share of what arrived over twelve months, how many shippers make eighty per cent of it, and what a month loses if the largest leaves.

#### Fuel, tires and the trailer lease, read off the paper

Midstate Fuel sends one PDF with three invoices, the tire shop mailed the same bill twice, the trailer lease is taken by direct debit. What is due, and what is already paid?

- Mailed to the space's own address or filed from Documents, a bill is read off its paper: supplier, number, amount, issue date, deadline and the item lines. One PDF holding several invoices becomes several bills.
- Before a bill is paid, the book looks for the one it already has: the same number written another way (HT-5512 and HT 5512), the same amount from that supplier within ninety days under a new number, or money that already left to them for that amount. A person says duplicate or different bill, and both papers stay.
- A bill whose paper says it is taken by direct debit reads charged automatically: owed, not overdue. A week past its due date with no charge in the bank, it turns overdue and says so.
- A bill closes on its bank charge by itself when there is no question about it: the same amount to the cent, a payee that looks like the supplier, inside the right window.
- A limit on one supplier: cap Midstate Fuel at a monthly figure whatever category its rows are filed under, and the budget watch says so before it is gone.

#### The month to the accountant, shipper by shipper

Three shippers, two of them late, six carriers, a fuel account, and an accountant who wants every row under its shipper and nothing waiting for a signature.

- A closing checklist with a door into each list: rows without a category, rows without an account code, rows without paper, payments without a quorum, and every invoice still unpaid at the close.
- Rows without paper are asked of whoever paid: they answer with the file, No receipt or Not my expense, or press Attach a receipt under the ask in Telegram or Slack. The row closes itself the moment a file arrives, and reminders go on the third and the seventh morning.
- A zip archive, a journal CSV, and each account's feed in the shape QuickBooks Online and Xero import.
- Review, Close, Reopen with a reason; what changed after the export is visible, and an accountant seat reads the closed period without changing it.

#### Four people, six carriers, three shippers

- Owner: Signs Friday's settlement, confirms a carrier's new bank account by phone, and reads the margin per shipper.
- Office manager: Prepares the settlement, sends the invoices on terms, pays the fuel and tire bills, and closes the month.
- Dispatcher: Hands the office each carrier's load numbers for Friday's payout lines, and never sees the accounts or signs.
- Accountant: Gets the month with every row under its shipper, and reads the closed period without changing it.

#### Ask it whether Friday fits before the shippers pay

Carriers are paid on Friday and shippers pay in thirty to forty-five days: the composer lines the two up before the settlement goes to signature.

- The week's payments: The signing queue, the calendar and the forecast as one order: which of the nine fit this week and which two are marked move, with the day money is next expected.
- Who is overdue, and what next: One line per client: how late the oldest invoice is, the reminders sent, what they promised, and one next step with its reason. Write it down and Send it are a press each.
- Duplicates before they are paid: A bill checked by number, amount and payee against everything accepted and paid on any rail. The verdict is yours, and both papers stay.

#### Your bank pays, email brings the bills

Carriers are paid from your own Mercury or Airwallex, the bank feed reads every account, supplier bills come by mail to the space's own address, and the month leaves for QuickBooks or Xero.

#### Nobody changes where a carrier is paid by sending an email

- New details wait: A carrier paid before, on an account never used, is held until a second person confirms it by phone.
- Prepared by one, signed by another: Friday's settlement is over the threshold, so it waits for a signature, and never from the person who prepared it.
- You sign the mandate: The threshold, the number of signatures and who may sign are rules you set once; every payout is checked against them, and one outside them waits for a person.
- Paper first: A bill becomes a payment only from its document, and a second copy of it is caught before it is paid.

#### Your first hour, in three steps

Start free with an email: no card, no time limit, nothing to install.

1. A space for the company. Sign up, and the company gets a space of its own, apart from anything personal. The free plan includes one business space.
2. One account, and the first rows. Connect one bank, exchange or platform, or drop in a statement in any language. The first rows land in minutes, each with its category.
3. One real bill. Drop in a supplier bill's PDF, and watch it become a bill to pay with its supplier, amount and due date.

All it takes: an email and one bill.

#### Questions

##### Can carriers be paid without a seat in Orla?

Yes. A carrier is a contact with a bank account on file, not a seat. They can type that account themselves on a link you send, and the settlement pays every carrier on the account they carry.

##### What happens when a carrier says their bank account changed?

Their next payment waits, even with every signature on it, until someone other than the person who proposed it confirms the new details. Call the carrier on a number you already had, not the one in the email, then press Confirm new details.

##### Do our shippers pay through Orla?

They pay as they do now: by transfer, or by card through your own Stripe on the invoice's pay link. The invoice marks itself paid when the money lands in the book, and the late list counts from the due date your terms set.

##### Does it work for a distributor rather than a carrier?

The same screens do: suppliers' bills read off their paper and checked before they are paid, customers invoiced on terms and chased by how they pay, and margin per customer from the rows.

#### Read next

- What Net 30 means, and how to chase it: https://www.orla.finance/en/glossary/net-30
- Late invoices: who owes you, and who to call: https://www.orla.finance/en/use-cases/late-invoices
- Pay contractors: a batch inside the mandate: https://www.orla.finance/en/use-cases/pay-contractors
- Paying from your own Mercury: https://www.orla.finance/en/mercury
- Orla vs Bill.com, for supplier bills: https://www.orla.finance/en/vs-bill-com
- Field services and trades: https://www.orla.finance/en/for/field-services