# Pick the job, see it done on a real screen

URL: https://www.orla.finance/en/use-cases
Markdown twin of that page. Append `.md` to any Orla page URL to get one.

Each page follows one job through the product, press by press, on a demo studio's books. The rows below it are the rest of what ships today.

#### Getting paid

Contracts, invoices, and the clients who are late.

- Retainer billing: Contracts become invoice schedules, and missed months show up https://www.orla.finance/en/use-cases/retainer-billing
- Late invoices: One row per client, and whether to write or to call https://www.orla.finance/en/use-cases/late-invoices
- Money arrived with no invoice behind it (Switched on per space): Paid without an invoice lists client money nobody invoiced. One press issues the invoices, dated the day each payment arrived and already paid.
- Know which client pays slowest: Ask "who pays slowest" or "what should arrive this week" and get days to pay per client, and what is due in buckets.
- A ping when a client is a week late (Counts toward automation rules): "Tell me when Acme is 7 days overdue" becomes a rule on the Automations page with one press.
- The client's reply to your invoice reaches you: Replies to the invoice mail go to the billing email on the document, and the subject names you, not Orla.
- Clients pay and ask for time in their own chat (Starter and up): An invoice in a client's Telegram or Slack chat carries Pay, I paid this and Ask for more time. Your team moves the due date with a button.

#### Paying suppliers

Bills, signatures, and what stops a wrong payment.

- Invoice fraud and duplicates: Duplicate bills, unusual amounts, and changed bank details https://www.orla.finance/en/use-cases/invoice-fraud
- Invoice approvals: A written rule, signatures in bulk, and nobody signs their own https://www.orla.finance/en/use-cases/invoice-approvals
- Supplier bills arrive by email (Paid plans): Forward bills to the space's address and each becomes a draft in Bills to pay. Where to pay always comes from the contact card, never from the email.
- Unknown senders wait in quarantine (Paid plans): Mail from someone the space does not know waits for a person. Nothing in it is downloaded or read until somebody presses Allow.
- A supplier who never sends an invoice (Switched on per space): Write the supplier's invoices turns payments to an ad account or contractor into invoices that continue the supplier's own numbering.
- Lookalike payment names are refused: Your payment address is orla.finance/@name, and names built to pass for support, like supp0rt, are refused before anyone can take them.

#### Closing the month

Receipts, the bank statement, and the month for your accountant.

- Missing receipts: Ask the teammate who paid, and the file lands on its expense https://www.orla.finance/en/use-cases/missing-receipts
- Month-end close: Ten checks against the month, a lock, and a file for the accountant https://www.orla.finance/en/use-cases/month-end-close
- Bank reconciliation: Check a statement against the ledger before anything is written https://www.orla.finance/en/use-cases/bank-reconciliation
- Hand the quarter to your accountant (Pro and up): A double-entry journal as CSV for Xero or QuickBooks, statements, and a ZIP of the month with its receipts. There is no live sync; it is a file.
- A bank that will not connect: Import the statement as a CSV, or as a PDF or photo up to 100 pages, and the rows land with the receipts from mail finding their lines.
- Pay back what the team spent: A teammate files an expense claim with the receipt; a manager approves and Reimburse selected pays them all in one run under your approval rules.

#### Team and AI staff

Who may do what, and the roles that work the books daily.

- AI bookkeeper: Roles that work the books daily and never move money https://www.orla.finance/en/use-cases/ai-bookkeeper
- An accountant seat that cannot move money (Pro and up): Your accountant reads the books, keeps the paperwork and downloads the month. Proposing, approving or sending a payment is not something the seat can do.
- Switch the AI off for the whole company: One switch on the Privacy tab stops everything that would send the space's data to an AI provider: answers, category suggestions, statement scans, receipt reading.