Agencies and studios
retainers in, freelancers out
Contracts become invoices on their day, and late clients get the next nudge. Freelancers are paid as one batch inside the mandate, from your bank, PayPal or a wallet. You read profit by client and sign only what is past the budget.
Money in
Retainers billed on their day
and chased when late
- From the signed contract
- A statement of work becomes the schedule: a monthly fee on its day, a milestone when it is done. Nobody retypes the terms.
- Late clients, the next step
- Reminders on a schedule and one row per late client, with a call when a good payer goes quiet.
- Signed in DocuSign or PandaDoc
- The signed agreement arrives in Documents by itself, and becomes a contract on your press.
Money out
Freelancers paid in one batch
inside the Delivery budget
- Mandate
- Inside the Delivery budget
- Rails
- Bank, PayPal, USDC
- Their details, typed by them
- A one-time link instead of an email thread. New details wait for a second person.
- On the rail they use
- From your bank, PayPal or a wallet, signed once for the total.
Margin
Profit by client
so you know who pays for whom
- Every cost under its client
- A freelancer's payout, a tool or an ad is filed under the client's project.
- Cards for tools and ads
- A card per person, limited to the merchants it is for, frozen when a receipt is late.
- Earned against billed
- A retainer billed a quarter ahead is cash today and work still to come. A report sets what the contracts have earned beside what was billed.
Who signs
The founder signs what is past the budget
and nothing else
- DeliveryFreelancers inside $20,000 · by itself
- ToolsSubscriptions inside $3,000 · by itself
- Past a budgetThe founder signs once
- New freelancer or detailsA person
- Positions, not people
- A budget belongs to Delivery, not to whoever runs it this month.
- The month to the accountant
- Closed on a checklist and handed over as files.
On autopilot
What goes by itself
and what still waits for you
Goes by itself
- A bill or a payout inside its budget in the mandate
- From Airwallex, PayPal or the account inside Orla
- An agent's card or API spend inside its cap
Waits for you
- A new payee, and bank details that changed
- Anything past a budget or a limit
- Every payment from Mercury, Slash, a Safe or a wallet you sign
The brakes above both
- $2,000 a payment and $10,000 a day until you change them
- Loosening a limit waits 24 to 72 hours
- One pause stops every payment at once
Questions
Agencies ask
the short answers
Can a monthly fee be invoiced without a contract file?
Yes. A recurring invoice runs on its own schedule.
Can I invoice a client in one sentence?
Yes. Say "invoice Acme for September" and the assistant drafts it card by card, from the contract where there is one. It never sends it by itself.
We run two companies with one client. Two chats?
No. One chat serves both, and each company's invoices arrive under its own name.
Do freelancers need an Orla account?
No. They type their details on a page of their own.
Does Orla handle freelancer tax forms?
No.
In the cabinet
- Pay and get paid
Pay bills on your rule, get invoices paid
- Month and checks
Hand the month to your accountant
Read next
- Chase late clients
Who owes you, and the next nudge
- Pay contractors
A batch inside the mandate
- Orla for Slack
Answered in the channel it was asked in
- What is dunning?
Reminding clients about unpaid invoices
Bring last month's clients and freelancers
and see which would have paid by themselves
On a thirty minute call we load your contracts and payouts and draft the mandate your studio runs inside.