For e-commerce and marketplace sellers
Sales, fees and refunds as rows. Suppliers paid on your rules
Saltmarsh Goods sells candles and homeware on Shopify, Etsy and its own Stripe checkout.
Shopify, Stripe and PayPal, netted into one book
Every payout arrives with its fees taken apart, and a bank statement can be checked against the book without writing a row.
Accounts and rails in depth →Shopify paid out on Tuesday, Stripe on Friday, and neither figure is the week's sales. Where did the fees and the refunds go?
PlatformPaid outNetTaken apart
Shopify3,960
Stripe1,284
PayPal742
Etsy506
A report is described in words and saved as a question, and it runs again each time it is opened.
Suppliers paid from your own bank, and never twice
A bill is checked for a duplicate before it is paid, and one batch pays the week from your own bank under your rule.
Payments and batches in depth →The ceramics supplier's invoice came by mail and again as a PDF under a new number, and the fulfilment bill is overdue. What is owed, when, and was any of it paid already?
Marram CeramicsSeptember stock · Mercury · Operating6,400 USD✓ Priya ○ Daniel
SignAmendReject
Paid from your own Revolut Business, Airwallex, Mercury or Slash, where each bank has its own guarantee that Orla cannot send alone.
Shipping supplies
•••• 8804
FrozenOrlaVirtual
4512 •••• •••• 5120
AdsMaya ChenExpires09/29
Virtual cards on a prepaid balance you top up in USDT or USDC.
📣 Marketing & advertisingOver by $1,210124%Over
📦 Office & equipment85%Inside
🚚 Fulfilment46%Inside
💻 Software & subscriptions72%Inside
Monthly limits per category, what is left of each, what slipped past.
The month handed over as a set of files
Statements per account and platform, a journal and one archive: the month arrives as files, not as a question.
Reports and tax in depth →Four platforms, a bank, a card and two hundred rows a week. What does the accountant get on the fifth, and what do they still have to ask?
The assistant
Ask it before you pay a bill twice
Suppliers, platforms and returns leave the same bill in two inboxes; the composer checks it against everything already paid on any rail.
The assistant in full →- Reading bills from Northwest Packaging
- Comparing number, amount and date
It looks like the bill of 3 August, paid on the 12th from the bank account: same number, same amount, same payee.
What it takes on
- Duplicates before they are paid
- A bill checked by number, amount and payee against everything accepted and paid on any rail. The verdict is yours, and both papers stay.
- Subscriptions that got dearer
- The last charge against the typical one before it, in the supplier's own currency, so a month with an extra seat does not read as a rise. A press writes the new price into the plan.
- What is burning, one list
- Overdue invoices, loans and milestones, connections down, payments waiting for a signature for more than a day.
Connections
Platform sales in, suppliers paid out
Sales come in daily by a key you make, suppliers are paid from your own bank, the month goes to QuickBooks or Xero.
- Stripe
- Shopify
- Revolut
- Airwallex
- Mercury
- Slash
- QuickBooks
- Xero
Who does what
Four people, each with a login of their own
- Founder
- Signs the supplier batch, reads margin by channel, and hears a week ahead when the main account will dip below the line.
- Office manager
- Forwards the supplier bills, says which of two look-alike bills is the duplicate, and keeps the address book.
- Finance lead
- Prepares the batch, releases it inside the bank, watches the four payouts land, and closes the month.
- Accountant
- Takes the month in files, and reads the closed period without changing it.
Control and trust
Platform keys that read, never pay
- Roles
- Owner, admin, member, viewer, accountant. A contractor is a contact, not a seat.
- Signing rules
- A threshold, the number of signatures, address book only, a monthly allowance per person.
- Read-only keys
- A platform key reads sales and payouts and nothing else; a key with payment rights is refused.
- Your own bank
- Payments leave your own account. Revolut Business, Airwallex and Mercury end with a person inside the bank; Slash sends only on a person's press in Orla, after the quorum.
Questions
The questions that come first
Do the platform payouts count as income?
No. The daily sales are the income, with the fees and the refunds as their own rows. The payout that reaches the bank is a transfer between your own accounts, so the month is never counted twice, however many platforms pay out.
Can Orla send money from our bank on its own?
No, and the reason differs by bank. With Revolut Business the consent carries no right to pay. With Mercury the token has no Send Money right, so a payment is only a request in Mercury's queue. With Airwallex Orla fills a draft batch and never submits it. Slash has no drafts, so there a transfer is made only when a person presses Send via Slash after the quorum.
What happens when a supplier bills the same thing twice?
Before the bill is paid the book shows the one it resembles and says what matched: the number, the amount within ninety days, or money that already left to that payee. A person presses duplicate or different bill. Nothing is decided for you, and both papers stay.
Can a supplier be paid without a connected bank?
Yes. The bank account can be manual, fed by statements. A payment is prepared in Orla, signed under the rule, and confirmed by hand when the transfer shows up in the bank.
What does the accountant receive?
A zip archive, a journal CSV and each account's feed for QuickBooks Online and Xero, closed month by month. A read-only accountant seat is there for those who prefer to look at the rows themselves, without a login to the bank.
See it on your own books
Thirty minutes: we connect an account, drop a real bill in, and close a month together.