Blog · Back office
The paperwork of a company that has no finance person
Somebody closes the month, somebody signs the supplier's bill, and in a company of eight it is usually the same person on a Saturday. These are the checklists and the controls that make that a morning, written from what the accountant asks first.
5 pieces in this rubric, oldest at the bottom.
Spend approval rules after your raise: three numbers and two names
A fill-in spend policy for a company that just raised: thresholds by amount and type, who signs, quorum, a backup approver, card limits vs approvals.
12 minSep 26, 2026Month-end close checklist for a small business, with crypto in the mix
The month-end close process for a small business, in order: statements, categories, receipts, bills, invoices, crypto lots, rates, codes, then a sealed month.
9 minSep 26, 2026Supplier bill approvals for a small team: a threshold, two signatures and an audit trail
Supplier bill approvals for a small team: where to set the threshold, why the second signature cannot be the proposer's, and what an audit trail must contain.
7 minSep 26, 2026Paying contractors on two rails: bank and stablecoin, one book
When to pay a contractor by bank and when in USDC, how one approval rule covers both rails, and how both payouts reach the accountant as one journal.
10 minSep 26, 2026What your accountant needs at month end, and where the time goes
What your accountant needs at month end and in what shape: journal lines or statement lines, one file per account, a sealed month, and where the hours go.
10 minWrite your first mandate
on a thirty minute call
On your own books: one position, one rule, and the first bill waiting for your button.