Carriers settled every Friday.
Shippers chased on Net 30
Tamarack Freight runs loads for three shippers with two trucks of its own and six owner-operators, a dispatcher, an office manager and an outside accountant.
- Alvarez Trucking LLCLoads 4471, 4478, 4490, 4502$6,420.00
- Redtail ExpressLoads 4473, 4484, 4497$5,280.00
- Big Sky HaulersLoads 4475, 4486, 4499$4,860.00
- Prairie Road FreightNew bank details$3,960.00Held
- Due
- Oct 29
- Usually pays
- 12 days late
- Owed
- 21,400
Money
What waits for a signature, what cleared, and what went out.
- Transactions
- Accounts
- To pay
- Payments
- Cards
- Debts
- Waiting for you$26,4101 payment
- Waiting for others0 payments
- Went out$24,880week 44, Oct 30
All payments3
AskOver $10,000 needs one signature
- Carrier settlements · week 456 payouts · Hannah prepared it · waits for Luis26,410.00 USDPendingSign
- Midstate Fuel3 bills from one PDF · under the threshold · leaves Nov 93,920.00 USDApproved
- Carrier settlements · week 446 payouts · Oct 3024,880.00 USDExecuted
Payments: week 45's carrier settlement waiting for the owner's signature, one payout in it held because the carrier's bank account is new.
Carriers settled on Friday, on the account they gave you
A bank account that changed by email waits for a phone call, and the week goes out as one batch, signed once.
Payments and batches in depth →Papers and payees
Everyone you pay and everyone who pays you, in one book.
- Contacts
- Invoices
- Proposals
- Pay links
- Documents
- All
- Businesses
- People
- Trusted
| Payee | Status |
|---|---|
| Prairie Road Freight | Standard |
| Alvarez Trucking LLC | Trusted |
| Big Sky Haulers | Trusted |
| Brightwater Foods | Standard |
An email from Prairie Road Freight, paid eleven times since April: we changed banks, use this account from now on. Does Friday's settlement go to the new account?
Alvarez Trucking LLCLoads 4471, 4478, 4490, 4502 · Mercury · Operating6,420 USD○ Luis
SignAmendReject
One batch a week, each payout with the loads it settles, signed once above the threshold, never by the person who prepared it.
Shippers on terms, chased by how they really pay
Net 30 and Net 45 invoices, the late list that knows Brightwater's habit, and the margin of every shipper.
Invoices, links and cards in depth →Papers and payees
What is owed, what is late, and what arrived.
- Contacts
- Invoices
- Proposals
- Pay links
- Documents
- Owed$45,4503 shippers
- Overdue$31,1502 shippers · oldest 8 days
- Paid on invoices this month$18,600Brightwater Foods
The invoices
Ask- All
- Drafts
- Sent
- Partial
- Paid
- Overdue
- Contested
| Client | Total | |
|---|---|---|
| Brightwater Foods | 21,400.00 USD | Sent |
| Copperline Hardware | 9,750.00 USD | Sent |
| Lakeshore Paper Co | 14,300.00 USD | Sent |
| Brightwater Foods | 18,600.00 USD | Paid |
Brightwater Foods always pays about twelve days late, Copperline has always paid on the day and is now five days late, Lakeshore is not due yet. Who needs a call this week, and who is just being Brightwater?
ShipperInOutNetMargin
Brightwater Foods14,70018%
Lakeshore Paper Co11,10021%
Copperline Hardware8,15021%
Each shipper's account is a project: its invoices, the payouts labelled with it and its costs, the margin read from its own rows.
Fuel, tires, the trailer lease, and the month
Bills read off their paper and checked against the book, then October closed for the accountant.
Payments and batches in depth →Money
What you owe suppliers, what is late, what waits for your decision, and what was paid this month.
- Transactions
- Accounts
- To pay
- Payments
- Cards
- Debts
- To pay$5,0604 bills, one waiting for a decision
- Overdue$00 bills
- Paid this month$2,1501 bill
- All
- To pay
- Overdue
- Awaiting
- Paid
- Closed
| Supplier | Amount | Status |
|---|---|---|
| Midstate Fuel1 of 3 in one PDF | 1,310.00 USD | To pay |
| Midstate Fuel2 of 3 | 1,280.00 USD | To pay |
| Midstate Fuel3 of 3 | 1,330.00 USD | To pay |
| Highway Tire & ServiceLooks like a duplicate | 1,140.00 USD | Waiting |
| Summit Trailer LeasingCharged automatically | 2,150.00 USD | Paid |
Midstate Fuel sends one PDF with three invoices, the tire shop mailed the same bill twice, the trailer lease is taken by direct debit. What is due, and what is already paid?
Ready to close · 4 of 6
- ✓Every row has a categorydone
- ✓Every category and account has a codedone
- ✓No payment waits for a quorumdone
- ○Every expense has a receiptwon't block closing3 expenses without a receipt
- ✓Bills of the month are paiddone
- ○Invoices of the month are paid2 invoices unpaid · Brightwater, Copperline
A closing checklist with a door into each list: rows without a category, rows without an account code, rows without paper, payments without a quorum, and every invoice still unpaid at the close.
The assistant
Ask it whether Friday fits before the shippers pay
Carriers are paid on Friday and shippers pay in thirty to forty-five days: the composer lines the two up before the settlement goes to signature. The assistant in full →
- Reading week 45's settlement
- Reading the two-week forecast
Five of six fit. Alvarez Trucking's 6,420 is marked move: money is next expected on that account on the 10th, if Brightwater pays inside its usual twelve days. Paid today, the account dips under on the 9th, when the fuel bills fall due.
What it takes on
- The week's payments
- The signing queue, the calendar and the forecast as one order: which of the nine fit this week and which two are marked move, with the day money is next expected.
- Who is overdue, and what next
- One line per client: how late the oldest invoice is, the reminders sent, what they promised, and one next step with its reason. Write it down and Send it are a press each.
- Duplicates before they are paid
- A bill checked by number, amount and payee against everything accepted and paid on any rail. The verdict is yours, and both papers stay.
Connections
Your bank pays,
email brings the bills
Carriers are paid from your own Mercury or Airwallex, the bank feed reads every account, supplier bills come by mail to the space's own address, and the month leaves for QuickBooks or Xero.
- Mercury
- Airwallex
- Plaid
- Gmail
- QuickBooks
- Xero
- Slack
Who does what
Four people,
six carriers, three shippers
- OwnerSigns Friday's settlement, confirms a carrier's new bank account by phone, and reads the margin per shipper.
- Office managerPrepares the settlement, sends the invoices on terms, pays the fuel and tire bills, and closes the month.
- DispatcherHands the office each carrier's load numbers for Friday's payout lines, and never sees the accounts or signs.
- AccountantGets the month with every row under its shipper, and reads the closed period without changing it.
Control and trust
Nobody changes where a carrier is paid by sending an email
- New details wait
- A carrier paid before, on an account never used, is held until a second person confirms it by phone.
- Prepared by one, signed by another
- Friday's settlement is over the threshold, so it waits for a signature, and never from the person who prepared it.
- You sign the mandate
- The threshold, the number of signatures and who may sign are rules you set once; every payout is checked against them, and one outside them waits for a person.
- Paper first
- A bill becomes a payment only from its document, and a second copy of it is caught before it is paid.
Getting started
Your first hour,
in three steps
Start free with an email: no card, no time limit, nothing to install.
- A space for the companySign up, and the company gets a space of its own, apart from anything personal. The free plan includes one business space.
- One account, and the first rowsConnect one bank, exchange or platform, or drop in a statement in any language. The first rows land in minutes, each with its category.
- One real billDrop in a supplier bill's PDF, and watch it become a bill to pay with its supplier, amount and due date.
All it takes: an email and one bill.
Questions
The questions that come first
Can carriers be paid without a seat in Orla?
Yes. A carrier is a contact with a bank account on file, not a seat. They can type that account themselves on a link you send, and the settlement pays every carrier on the account they carry.
What happens when a carrier says their bank account changed?
Their next payment waits, even with every signature on it, until someone other than the person who proposed it confirms the new details. Call the carrier on a number you already had, not the one in the email, then press Confirm new details.
Do our shippers pay through Orla?
They pay as they do now: by transfer, or by card through your own Stripe on the invoice's pay link. The invoice marks itself paid when the money lands in the book, and the late list counts from the due date your terms set.
Does it work for a distributor rather than a carrier?
The same screens do: suppliers' bills read off their paper and checked before they are paid, customers invoiced on terms and chased by how they pay, and margin per customer from the rows.
Write your first mandate
on a thirty minute call
On your own books: one position, one rule, and the first bill waiting for your button.